Can I copy and paste text from a MS Word Document which has Zotero citations into a new document?
I have used Zotero to generate my citations. However, when I try to copy and paste them into a new document, they stop working. This means I cannot change styles. The new document just does not recognise the pasted-in citations, so won't add them to the reference list. Can you help please?
Answer
Yes, but only if the citations in the original document have not been unlinked.
How to check if your citations are still linked:
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Place your cursor on a citation (either in-text or in a footnote—the example below shows a footnote in Chicago style).
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If the citation highlights with a grey background, the Zotero field codes are still present, and you can safely copy and paste it into a new document.
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If the citation does not highlight with a grey background, it has been unlinked, and the Zotero code is gone. In that case, the pasted text will just be plain text, and you will need to re-enter the citations using Zotero. This is the only way to ensure Zotero can still update your citations and automatically generate a bibliography at the end of your work.
How citations become unlinked:
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Citations are only unlinked if you select the 'Unlink Citations' option in the Zotero tab (Word menu bar).
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Once this option is used, the Zotero codes behind the text are permanently erased, and the pasted text will appear as plain text.
Tip: Zotero will always warn you before unlinking citations or deleting codes. Be sure to read and confirm any pop-up messages carefully.
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